THE
2011 RULE
BOOK
TITLE
This
Association shall be known as THE
OBJECTIVES
The purpose of
the OCA shall be to promote barrel racing, at all levels, to anyone who
enjoys the sport of barrel racing. The OCA will strive to promote the
sport, fellowship, fairness and FUN among barrel racers.
PLACE OF
BUSINESS
The principal
place of business shall be
ASSOCIATION EMBLEM
MEMBERSHIP
Membership is
open to everyone who enjoys the sport of barrel racing.
Annual dues
become payable on January
1 or at the
year-end banquet, whichever comes first. The fiscal year will run from
January 1
through December 31. Fiscal year of points will run Nov 1 to Nov 1 (with
exception of rain dates).
MEMBERSHIP
FEES
$30.00 Single – Open 4D and 1 set of points.
$30.00
Junior (12 & Under) and 1 set of points.
$10.00
Each additional horse for points.
No
Donation Fee required.
A member must designate on the
membership form if they wish points to accumulate on HORSE or on RIDER. If
points are on RIDER, nominated RIDER must ride in order to get points, however,
they may ride any horse. A member can ride a nominated horse for another
member for points. A junior member must ride a junior nominated
horse. There will be no backtracking of points regardless of sale or
injury.
Non-members
may compete, but will not be eligible for OCA year-end awards.
While in good standing, all members shall have equal
rights, interests and responsibilities with respect to the Association and it's
property. Shall obey and be bound by all rules of the Association and
decisions or actions of the Board of Officers; shall have the right to vote by
personal attendance at membership meetings; and shall have the right to hold
office and committee assignments.
The Board of
Officers may expel and/or penalize members for conduct that is not in accordance
with such rules and regulations of the Association.
MEMBERSHIP REQUIREMENTS
All
members are required to pay an entry fee and attend ten
(10) OCA
jackpots to receive year-end awards. At
least 10 jackpots must be paid for BY THE START of the last jackpot in order to
receive awards/jackets.
Members
receiving year-end awards, but cannot attend the business meeting and banquet,
must contact the President by letter and provide someone to accept their awards
in person at the banquet or their year-end awards will be forfeited to the next
qualified person in the standings. Unless there are extenuating
circumstances.
ELECTION OF
OFFICERS
The election
of Officers will be by a majority vote, by either secret ballot or a show of
hands, of members present at the year-end business meeting preceding the
banquet.
BOARD OF
OFFICERS
The Board of
Officers will consists of:
President
Vice-President
Jackpot Secretary
Correspondence Secretary
Donation Officer(s)
Junior Director(s)
Arena Director(s)
The Board of Officers will manage
the business and property of the Association.
The
Board of Officers will by majority vote make any decision regarding any problem
arising that may not be covered by the Association rule book and their decision
is final.
At meetings of
the Board of Officers, the President (Vice-President if the President is unable
to attend) shall preside and conduct at all meetings. Business shall be
transacted in such order as the Board may determine. The President shall
preside at all meetings and see that the by-laws, rules and regulations of the
Association are enforced.
It will be the
President's duty to notify all Board members of meetings, which a quorum of five
(5) Officers are needed to vote on any issue. The President has the
ability to call emergency meetings at any time, as long as a quorum is present
to vote or discuss miscellaneous topics. It shall be the duty of the Board
members to attend all Board meetings and general membership meetings.
The Board of Officers from time to time may create
and empower other committees, standing, general or special as deemed necessary.
ELECTIVE OFFICERS AND DUTIES
The Board of Officers of the OCA will consist of
President, Vice-President, Jackpot Secretary, Correspondence Secretary, Donation
Officer(s), Junior Director(s), Arena Director(s).
The Arena
Director will assign the dates and arenas for the jackpots of the upcoming year
and approved by the Board. In the choice of arenas consideration shall be
given to cost, ground and location as to evenly cover the membership area.
The Board of Officers shall have the authority to pay any fee deemed necessary
in conjunction with a jackpot.
PRESIDENT:
The President shall be the chief executive officer of the Association and shall
preside at all meetings. The President shall see that the by-laws, rules
and regulations of the Association are enforced and will have final decision
authority on all rules and regulations in any dispute. Plus, the President
will have full authority and support of the Board of Officers. It will be
the President's duty to notify all Board Members of meetings and/or the ability
to call emergency meetings at any time it is called upon, as long a quorum is
present to vote or discuss miscellaneous topics. If a problem arises and a
quorum is not available, the problem will be tabled until a quorum can be
called. The President shall perform such other duties as are necessary to
the proper administration of the affairs of the Association. Other duties
will be left to the discretion of the Board.
VICE-PRESIDENT: The Vice-President shall assist the President and fulfill the duties of the President in his/her absence. This office will monitor, along with the President, the running of the jackpots. Other duties will be left to the discretion of the Board. Duties will also include auditing of the points for the Points Tabulator.
JACKPOT
SECRETARY:
The Jackpot Secretary shall have custody of the Association funds. The
Jackpot Secretary will keep accurate records of the funds and give an accounting
of such at all Board meetings and monthly in the monthly newsletter. If
the Jackpot Secretary cannot attend a jackpot function, he/she will find a
replacement, which must be approved by the President. The Jackpot Secretary
shall also keep an accurate financial record of all monies (income and expenses)
for the Association and submit to the President and Correspondence
Secretary. Other duties will be left to the discretion of the Board.
CORRESPONDENCE
SECRETARY:
The Correspondence Secretary shall be at all of the Association functions.
The Correspondence Secretary will be responsible to see that our
sponsors get proper advertisement at each jackpot. The Correspondence
Secretary will also send notices of general membership meetings, take minutes of
meetings, and keep an accurate record of the points (Point Tabulator).
Other duties will be left to the discretion of the Board.
DONATION
OFFICER:
The Donation Officer will write companies to obtain donations, visit, and
solicit companies in the immediate area. The Donation Officer will obtain at
least three (3) price quotes for saddles or any item of high valve and present
this to the Board of Officers for the purchasing of year-end awards. The
Donation Officer will make a proposal for the disbursement of the donations for
year-end awards and give this to the Board of Officers for approval. The
Donation Officer will see that the donations and year-end awards are delivered
to the year-end awards banquet. Each Officer may assist the Donation
Officer to obtain donations and sponsors. Other duties will be left to the
discretion of the Board.
JUNIOR
DIRECTOR:
The Junior Director will be responsible for the Junior Barrels (12 &
Under). The Arena Director will see that the barrels are properly staked,
the timer in the proper place and the ground conditions are safe. Drags
will be set at 5 runs regardless to retain the safety of horse and rider UNLESS
Officers determine ground is acceptable to be fair and go 7 or 8 (eg: If there are 14 in the Jrs, if
the ground is acceptable drag in the middle). A drag will be made before the
class. The Junior Director will also see that all members in this event
are of proper age. Eligibility for the Junior Barrels (12 & Under) is
January 1 of the current year. The Junior Director will keep the Jackpot
Secretary notified of any person who is not eligible to compete at each
jackpot. The Junior Director will be responsible to investigate the
eligibility (according to OCA rules) on a person if requested or if there is any
kind of probable cause. Other duties will be left to the discretion of the
Board. The Junior Director is responsible for coordination of Food stand items
at jackpots where the OCA runs the Food stand. This director is the "go
to" person for who is bringing what.
ARENA
DIRECTOR:
The Arena Director will see that each jackpot site has been verified and
that someone is responsible for contacting the jackpot site to see that the
ground and everything is in order prior to the jackpot. The Arena Director
will be responsible for the timer, stakes, and speaker system. The Arena
Director will see that the barrels are properly staked. The timer
in the proper place and the ground conditions are safe. Drags will be
set at 5 runs regardless to retain the safety of horse and rider UNLESS Officers
determine ground is acceptable to be fair and go 7 or 8. A drag will be
made at the beginning of the class. The Arena Director shall give the
Jackpot Secretary the measurements of the pattern before the class starts in
case a stake is lost. The Arena Director will see that the above equipment
is ready before each jackpot, and in their possession at the end of each
jackpot. Other duties will be left to the discretion of the Board.
GENERAL RULES
There will be
a $3.00 timer charge and a $2.00 per person per jackpot charge. These
charges are in addition to the entry fee for each class and will not be figured
in the payoffs.
Example:
4D Entry Fee
$20.00
Office
Charge (per jackpot)
$2.00
$25.00
Before
Exhibition costs are $4.00 or 3/$10.00. There will be a $3.00 timer charge
for after exhibition runs.
If a member
must make a re-run due to timer failure, any penalties incurred in the first run
will not be carried over to the second run. The member or non-member DOES
NOT have the option of riding a different horse on the re-run.
All dogs are
to be kept on a leash, at all times.
No horse will be allowed in the arena after the
jackpot has started, even during a drag. However, a horse maybe assisted
into the alleyway, but not into the arena to start the run.
If a General
Membership meeting is called at the time of a scheduled barrel race, for any
reason, it must be held at the starting time of the jackpot to give everyone
time to arrive on the premises. This will allow everyone to have a
vote on the issue.
If a timer
should fail completely or if the jackpot is rained out in the middle of a point
jackpot, the winners will receive payout and the remaining non-runners will be
reimbursed their entry fee(s) and the jackpot will be considered a non-point
jackpot. The jackpot will then be rescheduled on the next available Rain
Date listed on the schedule.
If a member is
unsure about a jackpot or meeting, it is up to that member to call a Board
Member to get the information. However, regarding any schedule change or a
rain out an officer will try to notify all members, but it is still the
responsibility of each member to reach a Board Member.
If a stake is
lost or pulled up the pattern will be re-staked using the measurements the
Director gave the Jackpot Secretary.
OCA Officers
and Associates will not be held liable for accidents or theft during all OCA
functions.
Members may be
disqualified for any of the following reasons:
a.
Cheating or attempting to cheat in any way.
b.
Misconduct.
c.
Working horse on barrel pattern after the ground has been worked.
d.
Use of drugs (personal or on animal) and/or alcohol
EVENTS
OCA Division
Classes will consist of and ran in this order:
Junior (12 & Under as of January 1 of the current year) – At the discretion of the Jackpot Secretary
Open 4D - 1/2, 1/2, whole split
All classes will draw for positions.
Event and
Entry Fee ($5.00 timer/arena fee included):
Juniors (12 &
Under) $15.00
Equal payoff and last place of payoff will payback a
minimum of entry fee.
PAYOFF SYSTEM
For the Junior Points awarded will start with 25
through 1 and any time not receiving a NT will receive at least 1 point.
For the Open 4D jackpot the number of places and
amount paid will be as follows: # of riders x $20 divided by 4 x the
percentage. Points awarded will start with 50 through 1 and any time
not receiving a NT will receive at least 1 point.
4D FORMAT
Number of
Entries
PLACES |
1 - 13
|
14 - 26
|
27 - 53
|
54 - 80
|
81 - 107
|
108 -
134 |
135 -
161 |
162+
|
1ST |
100%
|
60%
|
50%
|
40%
|
30%
|
28%
|
26%
|
24%
|
2ND
|
|
40%
|
30%
|
30%
|
25%
|
22%
|
20%
|
18%
|
|
3RD
|
|
|
20%
|
20%
|
20%
|
18%
|
15%
|
15%
|
|
4TH
|
|
|
|
10%
|
15%
|
14%
|
12%
|
12%
|
|
5TH
|
|
|
|
|
10%
|
10%
|
10%
|
10%
|
|
6TH
|
|
|
|
|
|
8%
|
9%
|
8%
|
|
7TH
|
|
|
|
|
|
|
8%
|
7%
|
|
8TH
|
|
|
|
|
|
|
|
6%
|
AWARDS & POINT SYSTEM
The calendar fiscal year for the OCA points is from
November 1 through November 1 of the following year (with the exception of rain
dates). Points will be counted only after dues, additional horse fees and any
prior obligations are paid.
When a jackpot is involved with the Better Barrel
Races (BBR) a change in payout will take place. It would change the equal payout
to 35%, 30%, 20% and 15% for those jackpots only. Each
run would also have to pay an extra dollar office charge at all BBR approved
jackpots.
In all jackpots, points will be given
only to members. Non-members will not be considered. Points will
stay in the payoff “D” of the jackpot. Fastest member’s time in the “D”
will earn 50 points. Second fastest member’s time will earn 49 points,
etc.
Any jackpot held indoors will have an additional
$5.00 per person barn fee.
Saddles will be awarded to the Open 4D Champion in
each division. Reserve Champion buckles will be awarded in each division
of the Open 4D. If the Junior (12 & Under) class supports itself only
then will a saddle and Reserve buckle be given in each division. Otherwise
donations would need to be used to purchase saddles and buckles.
Equal number of places awarded to each division, which will be determined by the number of members along with the decision of the directors mid-way through the season. (After the 8th jackpot). Board will make every effort to give progressive awards in descending order. IE: 1st-5th place will receive more than 6th-10th place, etc.
A member must sell beef jerky or candy for each set of awards. (i.e., four horses nominated = minimum of four boxes of candy or 8 boxes of beef jerky). You must sell 1 box of candy ($25) or 2 boxes of beef jerky ($30) PER set of awards. Also when you pick the candy or beef jerky up, at least one box MUST be paid for right then. You may also pay $30 per set of awards in lieu of selling either beef jerky or candy.
If a member nominates two horses and
receives two sets of awards, they can substitute an award for the jacket not
received for the second set of prizes.
Every member who completes all requirements will receive a jacket at year’s end. These jackets were voted on and will be NICE jackets and 1 per person, not per set of awards. This was voted on and won unanimously at the 2007 awards banquet.
To receive
year-end awards, the rider must have a membership and fulfill all required
duties. In the event of a tie in a division, the tie will be broken by:
1. The amount of money won in the
division.
2. Number of runs made.
3. Choice of a coin toss or run off.
EVENT RULES
There will be
at least two (2) people keeping time. A Junior (12 & Under) will not
be allowed work in the office or alone in the arena as a work
requirement.
Knocking over
a barrel shall carry a “no time”. Disqualification consists of turning a
barrel twice or making more than the three turns of the cloverleaf pattern or
crossing the finish line prior to completion of run. Any of these actions
will result in a "no time". In other words, the rider must always
be in a forward motion to qualify as a good pattern.
The course
must be measured exactly and the pattern will be staked, if possible. The
barrels will be set in accordance with the measurements of the arena, but not to
exceed 90' x 105’with a 60’ score line and 15' from the fence. The
starting line should be sufficient to properly start and stop. The
Director of the class shall give the Jackpot Secretary the length of the pattern
before the class starts in case a stake is lost. The Director of the class
will see that the barrels are properly staked, the timer in the proper place and
the ground conditions are safe. Drags will be set at 5 runs UNLESS
officers determine ground is acceptable to be fair and go 7 or 8.. A drag
will be made at the beginning of each class.
MEMBERSHIP & ADDITIONAL HORSE
FEE RULES
When you pay your membership dues you are entitled
to points on yourself (RIDER). You can ride any horse to receive these points.
However, if you ride more than one horse at a jackpot, you must state on the
entry form which horse will receive membership points PRIOR to the
jackpot. A member can also pay a $10.00 nomination fee for each additional horse
to receive points and year-end awards on that horse(s) only. A nominated horse must compete in 10 jackpots to receive
awards.
Points will not be counted until membership dues,
additional horse fees and any prior obligations are paid.
If an additional horse fee has been paid and the
horse is sold during its competition year, the points will go with the horse.
The horse may continue to compete if the new owner is, or becomes a member and
can fulfill all requirements to receive year-end awards (this includes fees
paid, work requirements, etc.).
PENALTIES AND
VIOLATIONS
Board of Officers will be responsible for taking any
grievance. If possible, the grievance will be taken care of on the
spot. If not, the Officers will make a decision at a special
meeting. The meeting will take place no more than five (5) days after the
incident and a decision will be made and given to the member. The
member(s) involved has the right to be present at this meeting.
No member shall refuse any reasonable request to
assist the association, its officers, committees, or sponsors in the proper
conduct of the affair of the OCA.
DISCIPLINARY
PROCEDURE:
Any member may be disciplined, fined, suspended, expelled or denied any or all
privileges of the Association. Whenever satisfactory evidence can be given
to the Board of Officers that a member has knowingly and willfully violated any
pertinent rule of the Association. All contestants are required to read
the rules carefully. FAILURE TO UNDERSTAND WILL NOT BE ACCEPTED AS AN
EXCUSE.
After a rule has been questioned by a member and the President makes the
decision to abide by the written rule, under NO CIRCUMSTANCE will the President
or any Director be verbally threatened or abused in any way. The
President’s decision will be final. The member has the right to
withdraw their membership (any fees that have been paid will not be
returned) at anytime.
Violations of the pertinent rules of this Association shall be divided into two
categories:
MINOR
VIOLATIONS
Minor violations are those hereafter listed. A violation of any of these
rules may result in a fine not less than $10.00 and not more than $50.00 per
violation. A decision as to the minor violation shall be based upon the
written statements from the complaining party and their witnesses and a similar
statement by the member complained of and their witnesses. A decision
shall be made by the Board of Officers upon said written documents without
hearing by the parties involved.
Minor
violations shall be dealt with by the Board of Officers. A contestant
cannot be flagged out for any minor violations.
Insufficient
Checks: WILL NOT BE TOLERATED. If an insufficient
check is given, points will not count until the check has cleared or repaid in
cash. Any member who has a check returned to the Jackpot Secretary will be
fined $25.00 for the first offense. Cash will then be accepted from this
person, for any fees paid to the OCA thereafter, as long as they hold a
membership.
Working your horse on the pattern after the stakes
or barrels has been set. If rule is violated, rider could be subject to
forfeiting points received at that jackpot.
Any member who willfully causes trouble inside or
outside the ranks of the OCA by excessively complaining, willfully causing
disturbances, or unnecessarily aggravating the Officers, judges, or
committees. This includes failure to observe any of the major rules.
Five (5) or more violations of any of the
aforementioned over a three (3) year period may result in a major violation.
The decision
and action of such Board of Officers shall be final and binding upon all
parties, subject only to an appeal to the Board of Officers. Such appeal
shall be made by delivering to the Correspondence Secretary within 20 days of
the Board of Officers decision, a notice that the approved party desires an
appeal. The appealing party will be responsible for the cost incurred in
obtaining a witness on their behalf and to ensure the payment of such costs.
MAJOR
VIOLATIONS
Major violations are those hereinafter listed. Whenever anyone shall be
accused of any major violations, they shall be given not less that 30 days
notice of appointed time. A place for hearing such accusations by the
Board of Officers at which time they shall have an opportunity in person or by
counsel (licensed attorney only) to be heard and to present
evidence in
their own behalf and to hear and refute evidence offered against them.
All evidence in a major case will be in person or by written deposition with the
aggrieved party having the right of cross-examination.
There is a 30-day time limit on filing a major violations.
The accusing party must have at least one witness.
Any member found guilty of using alcohol or drugs in
any quantity while competing in an OCA event or under influence of alcohol or
drugs in the arena or grounds. Any member who willfully by an act, whether
by commission or omission, the result of which is to place the competitor in a
favored position over other contestants.
Any person
having a relationship with an OCA competitor, whether related or not,
complaining to or interfering with the management, director, committee or judge
on behalf of their competitor makes said competitor responsible and liable to
this subjection.
Any person
having a relationship with an OCA competitor, whether related or not, commits or
assists in any act by commission or omission. The result of which, is to
place the OCA competing member in a favored position, makes said competitor
responsible and liable to this subjection.
Attempting to
fix, threaten, bribe, influence or harass any official or committee or move
markers at any time between opening and closing times of events.
Accusing or
making statements detrimental to the OCA officials or committee.
Cheating or
misusing OCA rules.
Abuse of horse in view of public. Such
accusations must be supported in writing by at least two persons, the
complaining party and one witness.
The Board of Officers shall have the authority to
suspend for a period not to exceed one year. Fine in an amount not less
than $50.00 and not to exceed $150.00 for first offense, or both. Expel
any member, whenever it shall have been established by satisfactory evidence
that such contestant or committee member has knowingly and willfully violated
After a date a
person has been denied the privileges of the Association they shall not be
allowed to compete or participate in any contest approved by the OCA.
AMENDMENTS
Any rule change(s) addressed by a member(s) will be
made in writing and presented to the Board of Officers. Any rule change(s)
will be placed on the agenda to be voted on at the year-end banquet.
Change(s), addition(s), deletion(s) may amend the rules and regulations, or
repeal by a majority vote of the paid membership attending the year-end banquet
or at a General Membership called by the President. Notice will be given
to the members of the proposed change(s) at least ten (10) days prior to the
meeting if a General Membership meeting is called and held at the time of a
scheduled barrel race. For any reason, it must be held at the starting
time of the jackpot to give everyone time to arrive on the premises.
This will allow everyone to have a vote on the
issue(s).